• September 05, 2022
• File Management System

Smart Files is a cloud-based decision support & electronic document record management system to facilitate the administrative personnel to take decision on their vital documents in a quickest possible manner.

It defines the accountability at each level and brings transparency in file transaction process. All the correspondences, documents, files etc. coming to an organization or going out from the organization will be managed smartly in an efficient platform. It is a cloud based flexible workflow and document management system that includes integrated decision making mechanism and automates the File and Record Management process. You can take decision on your file / subject in anytime and anywhere from your smartphone. Secure file sharing & transfer solutions for your business and enterprise today.

While the system has already been implemented in the Principal Chief Conservator of Forests office, NDA and I&PR department in Odisha, the solution is designed to cater to the needs of Public Sector Undertakings (PSUs), directorates, departments, corporate and other offices.

Key Features

• Digitisation of records
• Online tracking of movement of letters and files
• Integrated and embedded with different vertical applications
• E- Archival (Repository of all files, documents & letters)
• Auto e-mail & SMS facility
• Auto optimization of uploaded documents
• Chatting (online conversation) with the users.
• Responsive to all devices like mobile, tab, laptop, desktop etc.
• Quick search facilities

Key Reports

• File movement-tracker report
• User file creation report
• User letter initiation report
• Approval and pending document report
• User updation report (date & time)
• Wing/section wise and user-wise reports

Additional Features

• Mobile App
• Facility to integrate with meeting management tool, report consolidation tool etc
• Integration with HRMIS/MIS System/ERP
• Integration with digital signature
• Integration with Google Calendar
• Integration with meeting tracker
• Integration with E-mail & Drop box